International Organization for Migration – IOM is Recruiting Logistics Interns (2024)

Closes 10 Jan 2024

Established in 1951, International Organization for Migration (IOM) is the leading UN agency in the
field of migration, works closely with governmental, intergovernmental and nongovernmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does
so by providing services and advice to governments and migrants.

IOM is committed to a diverse, equitable and inclusive work environment and strongly encourages
applications from persons of all genders, persons with disabilities, LGBTIQ+ individuals, and persons
from minoritized racial or ethnic groups.

External and internal candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered as first- tier candidates and will be given priority over external applicants if they meet the minimum requirements.
Appointment will be subject to certification that the candidate is medically fit for appointment and
obtains nationality ID or valid residency/work permit.

Also Read: Immigration Status Documents Issued by the Canadian Government

Context and Scope:

Under the direct supervision of the Head of Office/Officer in Charge and in collaboration with relevant
units at Regional Office, Headquarters and the Administrative Centre’s, the successful candidate will
be responsible and accountable for supporting the procurement and logistics functions of IOM
Botswana offices and perform the following functions:

Core Functions / Responsibilities:


  • Receive and consolidate all procurement requisition forms; verify they have all the required
    information and comply with the Purchase Authorization Matrix and other office instructions
    and obtain any necessary additional information.
  • Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis
    summary and share it with the requesting unit.
  • Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare
    the relevant documentation (purchase order, contract, etc.) and coordinate the required


  • Perform logistics tasks related to property and vehicle use for the organisation.
  • Support the coordination of transportation needs and drivers’ movements; verify all logbooks
    are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
  • Monitor activities of contractors working on the office premises.
    Asset Management
  • Support the implementation of inventory and fixed asset reporting in accordance with IOM
    Procurement Manual. Participate in the physical inventory count and asset verification process at
    least once a year.
  • Support the administration of the Fixed Asset Register by ensuring accuracy of records in the
    Asset Management module for IOM’s office in Namibia
  • As the asset management focal person, carry out the following:
    o Maintenance of up-to-date and detailed records on SAP
    o Monitoring the appropriate utilization of assets and, where required, ensuring that the
    disposals, transfer or repair of assets is consistent with applicable rules and procedures
    o Maintain an up to date inventory list of all assets and must be covered by insurance.
  • Support the organization of meetings, workshops and trainings.
    Perform other duties as may be assigned
  • Required Qualifications and Experience
  • Education
  • University degree in Business Administration, Accounting, Logistics, Supply Chain Management or
    a related field from an accredited academic institution with two years of relevant professional
    experience; or
  • High school diploma with four years of relevant professional experience
  • Certification in Procurement, Logistics or Supply Chain Management is an advantage


  • Experience in procurement and logistics and working with vendors and service providers;
  • Experience with asset management process;
  • Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an
  • Experience working in an international organisation an advantage.
  • High level of computer literacy
  • Knowledge of SAP highly desirable
  • Ability to work with national and international institutions;
  • Ability to prepare clear and concise report;
  • Excellent communication and negotiation skills
    Fluency in English is required. Knowledge of local languages is advantageous.

Click Here to Apply

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