The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The position is located in the FAO Representation in Harare, Zimbabwe.
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Reporting Lines
The Operations Officer works under the overall guidance of the FAO Subregional Coordinator for Southern Africa (SFS) and the FAO Representative for Zimbabwe, Eswatini and Lesotho, and under direct supervision of the Deputy FAO Representative for Zimbabwe, Eswatini and Lesotho, and in close collaboration with the programme, operations, and administrative units, in consultation with the relevant technical units at FAO headquarters, the Regional Officer for Africa (RAF) and the Subregional Office, including Lead Technical Officers.
Technical Focus
Lead and coordinate the operational support function of the field programme including emergency, rehabilitation and development projects, in national, regional and global projects.
Key Results
The provision of operation support services.
Key Functions
• Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period;
• Prepares project task force meetings and provides secretariat support;
• Ensures the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units;
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints;
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Prepares analytical reports on project performances as required;
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contributes to the formulation of project proposals according to FAO’s procedures and prepares project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required.
| Employer | FAO |
| Host Nation | Zimbabwe |
| Official Website | http://www.fao.org/ |
| Closing Date | 21 March 2023 |
| Eligible Candidate Qualifications | Degree |
Minimum Requirements
• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate.
• Five years of relevant experience in project management/operations and support.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Technical/Functional Skills
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation.
• Understanding of FAO policies and programmes is considered a strong asset.
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex multi-stakeholder projects.
• Extent of experience in formulation, implementation and monitoring of projects.
• Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies and other concerned stakeholders and/or partners.
• Familiarity with UN administrative, operational and financial procedures is an asset.
