FAO supports governments and regional integration organizations to address their needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources.

FAO Resilience Hub for southern Africa (SFS-REOSA) based in Johannesburg, South Africa, leads FAO’s work to reduce vulnerability and risks of food and nutrition insecurity by strengthening the productive capacity and livelihoods of vulnerable groups in southern Africa. SFS-REOSA provides support to regional integration organizations, governments and FAO country offices in the design and implementation of emergency and resilience-building initiatives for the agriculture, food, and nutrition security sectors in southern Africa.

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Reporting Lines

Under the general supervision of the Resilience Team Leader and direct supervision of Operations Officer, the Administrative Assistant will work as the focal point for matters related with finance management and procurement in the SFS-REOSA. 

Technical Focus

He/she will work closely with national and regional technical officers (early warning, anticipatory action, crop, livestock, monitoring and evaluation, operations and administration) to produce technical outputs of the programme. Specifically, the incumbent will carry out the following tasks:

Tasks and responsibilities

•    Assist in programme administration and responsible for up-to-date maintenance and accurate financial records of all disbursements and receipts under the SFS-REOSA portfolio:
•    Assist the procurement process by preparing and submitting requisitions, checking the status of existing requisitions against issued purchase orders.
•    Process programme payments and follow up on invoices ensuring that the budget limits, threshold and the rules and regulations are respected.
•    Reconcile expenditures, balances, payments statements and other day to day transactions including any discrepancies or errors identified by conversing with team members and/or vendors/ service providers.
•    Review, prepare and process disbursement vouchers.
•    Monitor the project reports (Project status report, financial statement, and transaction listing) and maintain continuing awareness of accounts balances of the projects under the REOSA Programme; ensure all calculations and data entries are correct and process corrective actions in the system.
•    Reconcile programme cash advances, OPC, Petty Cash through FAO Account and keep outstanding cash advance record and follow up with the team to settle. 

Minimum Requirements

•    University Degree in Administration, Finance, Accounting, Economics, or a relevant field. 
•    Minimum 4 years’ experience in general project/office administrative and operations activities.
•    National of South Africa or resident in the country with a valid work permit.
•    Working knowledge of English.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Ability to write briefs and reports.
•    Ability to work under pressure and meet deadlines.
•    Previous work experience with UN agencies is preferred.
•    Ability to work in a multi-national and multi-ethnic environment. 
•    Ability to work efficiently with minimal direct supervision.
•    Effective communication skills- written and oral
•    Strong skills in word processing and spreadsheet software computer are required.
•    Strong report writing skills.
•    Ability to organize meetings and workshops.

• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

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