UNESCO was founded in 1945 as the successor to the League of Nations’ International Committee on Intellectual Cooperation.
UNESCO’s founding vision was born in response to a world war marked by racist and anti-Semitic violence.
The incumbent will work in close collaboration with the Johannesburg Project Office as well as the team in the UNESCO Regional Office in Harare (Zimbabwe), for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNESCO programming, financial, procurement and administrative regulations, rules, policies and strategies as well as implementation of the effective internal control systems, working with the team in UNESCO Harare Office.
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Support will be provided in the following key administrative and programmatic areas:
1. PROGRAMME ADMINISTRATIVE PROJECT IMPLEMENTATION AND ADMINISTRATIVE SUPPORT (regional)
Long Description
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans.
- Provide substantive project support for the implementation and assessment of the O3 and O3 Plus projects.
- Support the preparation of annual work plans and the develop of progress reports.
- Produce concept notes for different project activities, ensuring project objectives are met.
- Support the development of terms of reference for the different project assignments/consultancies.
- Review consultants’ work ensuring deliverables of high quality are submitted timely.
2. PROJECT AND ADMINISTRATIVE SUPPORT (South Africa)
- Support the formulation/development, coordination and execution of project activities to ensure timely delivery.
- Provide support to the projects in South Africa including programme planning and strategic activities.
- Provide technical assistance interventions in support of project implementation in South Africa.
- Support the tracking of project-specific performance indicators, ensuring alignment with project work plan for South Africa.
- Liaise with local vendors to ensure timely vendor registration with UNESCO and UNDP, contracting and payments for vendors contracted on South African activities.
- Provide logistical and administrative support to the O3 and O3 Plus projects in South Africa, this includes assisting with organizing meetings, and travels.
- Provide guidance to the Department of Basic Education’s Administrative Officers (DBE) on UNESCO’s joint recruitments and procurement processes.
- Assist programme staff in the identification, recruitment of consultants and management of consultants’ contracts.
Long Description
3. FINANCIAL MANAGEMENT
- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions.
- Ensure effective and efficient project activities budget formulation, requesting for fund reservation for supporting programme implementation.
- Ensure project activities acquittal reports are supported by original receipts, invoices or payment statements and timely submitted to the Finance and Administration Office and follow-up close of the activity/contract.
- Ensure that all project related funds request and payments are accompanied by original supporting documents as per Financial Regulation and submitted to finance and administration office timely.
REQUIRED QUALIFICATIONS
EDUCATION
- Completed secondary, technical and/or vocational education.
WORK EXPERIENCE
- At least eight (8) years of relevant work experience in project /programme implementation, reporting and/or administration, or related field.
SKILLS & COMPETENCIES
- Professional integrity, tact, diplomacy and good sense of judgement.
- Excellent planning, organizational and coordination skills.
- Excellent interpersonal and communication skills, including drafting skills.
- Very good analytical and problem-solving skills, ability to deal with complex situations and to provide quality and timely support and services.
- Ability to work efficiently under pressure and deliver under tight deadlines.
- Strong service/client orientation.
- Excellent IT skills with proficiency in the use of MS Office.
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades.
