Solidarités International is present in North-East Nigeria since 2016 and is currently has one base in Maiduguri Solidarities International is operating in in six LGAs across Brono State. Currently, Solidarités International Nigeria coordination team is based in Maiduguri, while a representation office is set up in Abuja.
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The mission is fully staffed with 17 international and197 national personals with a wide range of profiles. The position is based in Maiduguri, with potential movements to the NE sub-bases and/or the locations where Solidarities International response is being implemented, depending on the security assessment.
Security and humanitarian situation in both Northeast and Northwest as well as epidemic outbreaks, continue to affect millions of lives in those areas. SI is responding to the humanitarian needs of displaced populations and host communities through WASH, Shelter/NFI, FSL and Emergency activities. Through strategic partnership, SI also promotes integrated approach with health and protection sectors.
Administrative management of personnel:
- Centralise training requests from teams and set up a training plan
- Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
- Track the cost of living
- Verify and validate all contracts drafted at the base
- Assist in selecting Solidarités International premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Cash- Management /Accountancy:
- Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cashboxes
- Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
- Supervise account keeping at his/her base, monitor cash balances
- Validating financial payments as bank signatory
- Monitor bank books for his/her base and keep the safe
- Playing his /her role in monthly and annual closures
- Prepare and supervise the monthly closing, review, and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination
Budgetary / financial Management:
- Update allocation boards for his/her base, reviewing LFUs, OFUs,
- Update and analyse budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
- Propose solutions if necessary, indicating financial risks & gaps and finding solutions to fix them
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects
Experience:
- Professional experience: 1 year of experience in similar position
- Experience in remote management would be an asset
- Previous experience with SI is an asset
Personal qualities:
- Reliable, honest,
- Very good organizational skills
- Resistance to stress,
- Good interpersonal skills (communication), team player,
- Capacity to delegate and to manage,
Technical competences:
- Languages: fluent in English
- Excellent analytical skills, writing and speaking
- Knowledge of general administrative management and SI tools (LFU, OFU, SAGA BOUSSOL, Homere, etc.)
- Excellent knowledge of MS office applications (Word, Excel, PowerPoint)
Priorities for the 2/3 first months
- Decentralization of base finance management from Coordination to base
- Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level
- Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination
Benefits
- According to experience, starting from 1800 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD
- SOLIDARITÉS INTERNATIONAL also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
