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The Humanitarian Affairs Associate under the direct supervision of Humanitarian Affairs Officer P3, and the overall guidance of the Deputy Head of Office. The HAA is responsible for providing programme management support for the Coordination Unit including supporting the Anticipatory Action (AA) scaling up and being the in-country focal point in that supports the implementation of Pakistan Envelope of the Pooled Fund liaising with OCHA Regional Office in Bangkok and providing the secretariate to the Humanitarian Coordinator as the portfolio holder of the Pakistan Pooled Fund envelope. The incumbent will facilitate and support the interaction with humanitarian actors and government across different coordination forums. The position holder will be responsible for initiating partnerships coordination, liaising with donors, act as focal point for Pooled Fund and liaising directly with the RCHC office, engaging with humanitarian partners and executing due diligence for new NGOs applying for pooled fund, monitoring and evaluating projects, pooled fund budget management and liaising with the Donor advisory board, engaging with NDMA and humanitarian actors on Anticipatory action, drafting updates, concept notes, proposals and contribute to different reports.
Duties and Responsibilities
Summary of Key Functions:
- Ensure humanitarian Coordination functions are executed at the OCHA country office and sub-offices.
- Information collection and sharing in support of Humanitarian Analysis and Response.
- Ensure engagement, coordination and cooperation mechanisms among stakeholders
- Monitoring and Reporting.
- Facilitation of knowledge-building and knowledge sharing
Provide support to the Coordination function at OCHA country office and sub-office level:
- Undertake the necessary administrative and programmatic demands to keep the office functioning at its optimum including supporting the management of the Pakistan Envelope of the Pooled Fund and being focal point in championing Anticipatory Action in coordination with government, donors and humanitarian actors.
- Draft agendas, meeting minutes, updates, concept notes, proposals, advocacy messages and contribute to different reports, as well as act secretariate for the Pakistan Pooled Fund.
- Ensure linkages with humanitarian stakeholders (UN and NGOs), donors and facilitate humanitarian coordination for timely response.
Provide support for accurate Information Collection and sharing in support of Humanitarian Analysis and Response, focusing on the achievement of the following results:
- Collect information from field reports, prepare summaries of field activities and flag important issues to senior management.
- Actively support in the preparation of the Humanitarian Programme Cycle (HNO, HRP, CERF proposals etc.), and any other strategic planning and field analysis initiatives that involve field input and analysis.
- Gather and verify information on issues affecting the humanitarian situation, emphasizing opportunities for response.
- Ensure OCHA’s Emergency Response Preparedness through information and trend analysis.
- Support Humanitarian Affairs Officer P3 for regional analysis and interface with the Inter-Sectoral Coordination Group to extract key action points for Humanitarian Dashboard and donor reporting.
- Pro-actively share information within different units of OCHA and with relevant stakeholders on pertinent issues.
- Identify key pieces of information that will assist with organizational decision-making with a particular focus on improving humanitarian response.
Contribute to the development of coordination and cooperation mechanisms among stakeholders focusing on the achievement of the following results:
- Coordinate and engage with government, donors, ISCG, EWG, Advisory Board (Pooled Funds), OCHA Regional Office (Bangkok), OCHA Field Offices, wherever required.
