Internship is a professional learning experience that offers meaningful, practical work related to a student’s field of study or career interest. An internship gives a student the opportunity for career exploration and development, and to learn new skills.
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This position is located in the Property Management Team, General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Property Management Officer and Supply Chain Officer will report to the Chief, General Support Section (GSS).
• Setting-up and management of a modern property management function covering all global UNOV/UNODC presences, UN Secretariat and UN system entities serviced, and all types of UN property. Associated tasks include but are not limited to:
(a) provide support in developing operational level policy, including its dissemination and implementation with the aim of improved and uniform practices within UNOV/UNODC and alignment with other UN Secretariat or UN system entities serviced in the management of UN property.
(b) hold property management delegation and exercise it in accordance with the global delegation of authority and accountability framework as well as setting up a delegation of authority structure within UNOV/UNODC in line with global thresholds and required segregation of duties;
(c) assist in establishing priorities, key actions and key performance indicators for strengthening the stewardship of UNOV/UNODC physical resources, following the UNHQ deployed property management and accountability framework;
(d) perform and manage associated tasks in the relevant Umoja modules and ensuring appropriate role assignment of users at Vienna HQ and UNODC field offices, while also acting as functional approver;
(e) developing and conducting training as well as standard operating procedures;
(f) establish, promote and support a forum of exchange of best practices across UNOV/UNODC and serviced client entities; (g) prepare reports and data-based trend analysis in order to support business intelligence and capital budgeting at UNOV/UNODC;
(h) provide recommendations to management and relevant intergovernmental review bodies based on data analysis;
(i) collaborate with other stakeholders regarding the re-design and adoption of new business processes for fixed assets and inventory management and accounting in relation to Umoja.
(j) Acts as focal point and main interlocutor of the Global Asset Management Policy Service (GAMPS) in the Office of Programme Planning, Finance and Budgets (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC) regarding policy inputs, application, monitoring and reporting.
Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to property and supply chain management as well as procurement. Knowledge of IPSAS requirements in relation to fixed assets. Knowledge of property management and/or real estate.
Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in property and supply chain operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations.
Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.
A minimum of five years of progressively responsible professional experience in supply chain management, logistics execution, finance, procurement, property management, administration or related field is required. Work experience within the United Nations system or a similar international organization is required. Working experience with the Financial Regulations and Rules of the United Nations or a similar international organization is required.
Experience with a change management project is desirable. Experience with databases, SharePoint, or document management systems is desirable. Working experience with the United Nations Secretariat ERP system “Umoja” is desirable. Experience in developing and conducting training in the property management, supply chain area, procurement and other cross functional processes is desirable. Experience in data analytics or related area is desirable.
