ILO’s creation arose from security, humanitarian, political and economic considerations. The founders of the ILO recognized the importance of social justice in securing peace, against a background of the exploitation of workers in the industrializing nations of that time. There was also increasing understanding of the world’s economic interdependence and the need for cooperation to obtain similarity of working conditions in countries competing for markets.

ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. 

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Key duties and responsiblities

Key duties and responsibilities
1.    Analyse information concerning proposals for symposia, seminars, workshops and similar meetings which are subject to the approval of the ILO Governing Body.  Check the necessary elements for compliance with the applicable governance policies and guidelines and monitor the submission of meeting requests in the approval workflow. 

2.    Provide technical assistance with the applicable governance policies, guidelines and approval procedures to requesting units at headquarters, field offices and ILO external Offices, in liaison with the secretariats of the Employers’ and Workers’ groups of the Governing Body through the Bureaux (ACT/EMP and ACTRAV).

3.    Assist in the organization and servicing of the sessions of the Governing Body, the International Labour Conference and regional meetings, including by supporting the work of the Chairing Officers and the Clerk, compiling and drafting background and other preparatory materials, taking notes and preparing periodic reports and meeting documents. 

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4.    Draft correspondence and information materials for official meetings in relation to the functioning of the ILO governance organs. Undertake research and analysis of governing organs decisions and the applicable provisions of the standing orders and other institutional documents.  

5.    Support the organization of briefing sessions for Governing Body members and delegates to the Conference and other ILO meetings, including the preparation of information materials, presentations, notes taking and reporting.

6.    Analyse information, data, statistics, relativities, trends, and various problems or issues with a view to supporting effective meeting-related service delivery, new initiatives and to inform the preparation of plans, reports and/or other products.

7.    Coordinate logistical arrangements for informal consultations and official meetings, provide support and information to delegates and meeting participants, as well as other ILO units and solve problems that may arise in respect of tripartite constituents’ nomination, accreditation and registration in official meetings. Address and refer sensitive issues to senior management to prevent any diplomatic incident and contentious issues. 

8.    Provide inputs into the development and improvement of information, digital and web-based tools and other knowledge products for delegates and other meeting participants. Seek feedback from recipients with a view to proposing measurable performance criteria and indicators to evaluate products and services. 

9.    Perform other relevant duties as assigned. 
 

Required qualifications

Education

First-level university degree (Bachelor’s or equivalent) in diplomacy and international relations, business administration, event management or another closely related field.

Experience

At least three years of experience in conference management activities, such as the organization of meetings or related meeting-support services, including linguistic services, in the context of international organizations. 

Conditions of employment

• Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
• The first contract will be issued for a twenty-four month period.
• A successful external candidate will be on probation for the first two years of assignment.