FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises and strengthen community resilience.
We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks and achieve thriving futures.
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Working under the supervision of the Financial Management and Operations Director, the Finance Officer’s primary role is to support the Finance Department with standard fiscal operating procedures linked to inventory control and related record keeping; prepare the monthly expense close-out reports sent to Headquarters; process of travel and general procurement related invoices, claims, advances etc.; as well as the preparation of VAT claims.
Duties and Responsibilities:
- Work closely with Finance and Operations to ensure the smooth operation of all financial matters.
- Ensure that all financial data for the office is recorded in the financial system accurately, timely, and completely.
- Ensure the integrity and quality of the data in the financial database. This includes and not limited to reviewing, analysis of various accounts, and alerting relevant staff of any irregularities.
- Manage the petty cash for the office and administer petty cash disbursements
- Ensure that all transactions are adequately authorized and properly supported
- Assist with payment processing, VAT claims, and end of year report preparation
- Sending payment confirmation to vendors and following up on invoices and receipts.
- Prepare monthly reports for accounts receivables and ensure that staff debtor accounts are settled promptly.
- Generate age analysis reports in line with existing policies and procedures
- Prepare and send out receivable or payable statements to staff and other vendors
- Follow up with staff on any long outstanding program and travel advances to ensure timely reconciliations and recommend appropriate action in a timely manner
- Provide technical assistance and capacity building to technical staff, including interpretation of policies, setting up of systems, and resolution of outstanding issues.
- Work together with the finance team in planning and carrying out trainings on FHI 360 policies and procedures.
- Conduct other general administrative functions as may be requested
Knowledge, skills, and abilities:
- A customer-friendly attitude and an ability to cope with work-related stress
- Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities.
- Ability to develop effective work plans and priorities in order to meet business objectives.
- Demonstrated expertise in building effective relationships with key internal customers and other stakeholders.
- Demonstrated knowledge in pricing, contract negotiations, conflict resolutions, policies, and procedures.
- Good analytical, numerical, and mature problem-solving skills.
- Ability to adapt easily to changing needs and patterns of work.
Qualifications and requirements:
- BAcc/BCom/BTech degree in Accounting, Finance, and Business Administration or its recognized equivalent, coupled with 3-5 years post-qualification relevant experience.
- Recently Graduate of ACCA, CIMA, ICSA, SAA, IAC, or any other relevant professional qualification with 3-5 years post qualification will be relevant.
- Familiarity with U.S. Government grants or other donor-funded programs
- Contracting and auditing standards as they apply to the effective management of multi-year funds will be an added advantage
FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct.
FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers.
